If you have ever taken a file from your computer to another you will realise that document formatting, fonts and images can change when shifted between computers. Converting your files to PDF will overcome this problem. Follow our directions below as we walk you through how to make your publication ready for printing, and on its way to becoming a bookstore-quality book.

Making a PDF from Microsoft Word 2010 and 2013

  1. Open the file in Office Word 2010.
  2. Click the "File" tab and go to Save As.
  3. In the "File Types" field, choose Create PDF or XPS Document.
  4. Click Create a PDF/XPS.
  5. In the pop-up dialog box, enter a file name and location.
  6. Click Publish.

Making a PDF from Microsoft Word 2007

  1. Open the file you wish to save.
  2. Click the "File" button in the top left-hand corner of Word.
  3. Go to Save As > PDF or XPS.
  4. Type in the desired file name and adjust settings as necessary. Choose 'Standard (publishing online and printing)' setting.
  5. Hit Save. This will convert your document and open it in Adobe Reader (if you have it installed).

Making a PDF from Word for Mac

  1. Open the file you wish to save.
  2. Go to File > Print.
  3. Click the PDF button in the lower left-hand corner, then select "Save as PDF" from the dropdown menu.
  4. Choose a file name and title for your PDF. Adjust the other settings as necessary.
  5. Hit Save to create the PDF. This will convert your document.

Saving a PDF from Adode InDesign

  1. Under the "File" menu, go to "Adobe PDF Presets > [Press Quality]..."
  2. Select 'PDF' as Format, select destination folder.
  3. For "Adobe PDF Preset" select "Press Quality". Set Compatibility to "Acrobat 6 (PDF 1.5)" (or higher).
  4. Click on "Marks and Bleeds" and apply 3mm bleed on all sides.
  5. Click "Export". Your PDF will be saved into the location you specified in step 2.

Saving a PDF from Microsoft Publisher 2007 and 2010

  1. Access the "Save As" dialog. In Publisher 2007, choose "Save As" from the "File" menu.
  2. In Publisher 2010, click the "File" tab and choose "Save As." This displays the "Save As" dialog.
  3. Enter a file name if you haven't yet saved the file. If you've already saved your publication, its file name will appear in the "File Name" field. You can leave this name as is, or change it if you wish.
  4. Choose PDF from the "Save as type" list.
  5. Choose "High Quality Printing" setting To access these options, click "Change."
  6. Click "Advanced" to adjust the picture resolution and information not related to printing.
  7. Minimum resolution setting for pictures should be 300dpi.
  8. Click "Print Options" to adjust any further settings for your document for printing.
  9. After adjusting the options, click "OK."
  10. Check "Open file after publishing" if you want to open the PDF file after creating it. This will open your file so you can view it to make sure you are happy with everything.
  11. Click "Save." Your publication is now converted to PDF format.